2026 

University of Waikato 

Under 18 Administrator 
International Services Office 

UNDER 18 ACCOMMODATION 
This document contains 
Parental Consent Form 
Homestay Requirements while living with New Zealand Family Indemnity for living with Designated Caregiver 
Indemnity for living with your Parent 

Off Campus Accommodation for 
Under 18 International Student 
Information

•   Under the New Zealand Ministry of Education s Code of Practice for the
Pastoral Care of International Students, if you are under 18 years old, you are
required to stay in an approved Homestay or with a Designated Caregiver
approved by the University of Waikato.
•   You must complete an Arrival Form
•   Accommodation Forms must arrive at least 4 weeks before your arrival in New
Zealand
•   FULL Payment up to the students 18th birthday must be received before a
placement with a Homestay Family can be made (See Section A)
Section 1 - Applicant Details

Please complete and return to:
International Student Services
Office
Student Centre
The University of Waikato
Private Bag 3105
Hamilton 3240
New Zealand

Email: int.insurance@waikato.ac.nz

Student ID: _ _ _ _ _ _ _
Family Name: _______________________________ 
First Name(s): _______________________________ 
Preferred Name: _________________________________ 
Address for reply: __________________________________

E-mail: ______________________________________
Section 2 -   Course of Study

Date of Birth: ___________________(DD/MM/YYYY)
Gender: ________________________________________ 

 Ethnicity: ________________________________________ 
	Home Country: __________________________________ 
	Telephone Number: ___________________________ 

What course of study have you applied for: _______________________ When does your course start: __        ______________  
Expected length of Study:	o One academic year	o One semester
Have you received:	o Formal Offer	o Conditional Offer
Section 3 - Parental Consent – Your parent is to complete this section 

I/We give consent for ________________________________ to enrol at University of Waikato until his/her 18th birthday. I/We have read my son/daughter Offer Letter(s) which includes information about the course of study and associated fees. I/We agree that my son/daughter can sign their Enrolment Agreement(s). 
Signed _____________________________ Relationship to student ___________________(mother, father, legal guardian) 
Signed _____________________________ Relationship to student _____________________(mother, father, legal guardian) 

Parents or legal guardians contact details: 

Name: ____________________________________	Address: __________________________________
Phone Number: ____________________________ 
E-mail address: _____________________________ 
Can you speak English?	Yes / No

If No, which language(s) do you speak? ____________________________________________

Section 4 - Emergency Contact Details

Name of Parent / Guardian: ______________________________
Can they speak English? o  Yes  o  No
If NO, which language(s) do they speak? __________________ 
Country: ______________________________________________ 
E-mail: ________________________________________________

Address: ___________________________________

Telephone No:_______________________________ 
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Section 5   Stay Duration 

o A Semester (Feb   Jun)	o B Semester (Jul   Nov)	o Full Year (Feb   Nov)	o Summer School (Nov   Feb)

Section 6	Type of Accommodation Requested for Under 18 students
¨ Homestay Accommodation (Living with a New Zealand family)   Section A, B and F 
Please complete all questions of this form. This information will enable the University of Waikato to place you with a suitable host family. Please note that homestay accommodation is for a minimum of 4 weeks unless the duration of your course is shorter. 
¨ *Designated Caregiver   Section A, B, C, D and F 	(Fee: $200.00 applicable) 
A designated Caregiver must be a family member or a close family friend. Please note that you will be placed in Homestay Accommodation                should the University of Waikato deem the designated caregiver unsuitable. You must therefore also complete the Homestay section. 
¨ Living with a Parent   Section C and E 
Full responsibility for the accommodation and welfare of the student is in the control of the parents during their stay. 

You are required to remain in Homestay until you are 18 years old 

*This accommodation has not been assessed by the University under the New Zealand Ministry of Education’s Code of Practice for the Pastoral Care of International Students. 
Declaration 
¨ I agree to inform the International Student Accommodation Co-ordinator (prior to my arrival) of any changes to my requested 
	accommodation. 

Student s Signature: _______________________________ 	Date: _________________________________ 

The University of Waikato has agreed to observe and be bound by the Code of Practice for the Pastoral Care of International Students published by the Ministry of Education.  Copies of the Code are available on request from this Institution or from the New Zealand Ministry of Education website at internationalsupport@waikato.ac.nz

Information for Homestay (under 18) 
•  While under 18 years of age, you are required under the New Zealand Ministry of

Educations Code of Practice for the Pastoral Care of International Students to stay
in an approved Homestay or with a Designated Caregiver approved by the University 
	of Waikato. You may also stay with your parent if they are accompanying you. 
•  Homestay accommodation is for a minimum of 4 weeks unless the duration of your course 
	is shorter.
•  Please note: the University will charge under 18 year old students the FULL AMOUNT 
	of homestay money for the period until the student turns 18 before his/her arrival. 
•  Designated Caregiver Assessment Fee is only payable if this service is required
Section A  Accommodation Fees

Compulsory

You must attach

1 passport size 
	photograph 

Homestay Administration fee 	$490.00  OR       Designated Caregivers Assessment Fee  $200 (only if using this service) 
Homestay fees in FULL up to student s 18th birthday @ $392.00 per week to be paid at least one month prior to arrival 
o I authorise a payment of $392.00 per week to be charged until the student s 18th birthday against my credit card below 
o I authorise a payment $490.00 to be charged against my credit card for Homestay Administration 
o I authorise a payment $200.00 to be charged against my credit card for the **Designated Caregivers Assessment Fee 
Students Name: ________________________________	Student ID Number: _____________________________
Credit Card Type: _______________________________	Card Holders Name: _____________________________

(Visa and Mastercard only)
Card Number: Please print clearly : _ _ _ _ / _ _ _ _ / _ _ _ _ / _ _ _ _     Expiry Date:	_ _ / _ _
Card Holders signature: _______________________	Quotation Amount to charge: $___________________
o I have enclosed an International bank draft for full payment made out to The University of Waikato . 
o I have sent these funds with my Tuition fees payment to the University of Waikato. 

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Sec              
             Section B – Health and Dietarty Requirements:
The purpose of this section is to help the University to be of maximum assistance to you during your stay in New Zealand. 
Mild physical and psychological disorders can become serious under stresses of life while studying abroad. 
 
It is important that we are aware of any medical or emotional problems, past or current, which might affect you in a foreign context.       The information provided will remain confidential. It will only be shared with the necessary University of Waikato staff and/or appropriate professionals and your Homestay host Family this is only if it is pertinent to your well being.This information will not           affect your admission to the University of Waikato. 

1.  Do you have a disability or medical condition? Are you taking any medication?:  o  No  o  Yes  (if yes, please explain) 

2.   Do you have any allergies to medication, foods or animals?  o  No  o  Yes  (if yes, please explain) 

SMOKING & VAPING: Smoking and vaping are not allowed at homestays,or on the University of Waikato campus.                                                     Failing to abide by this rule could result in being asked to leave your homestay.
4.  Do you have any special dietary requirements? o  No  o  Yes (if yes, please give details eg vegetarian) 
o Details  _____________________________________________________________________________________ 

5.   If you are a Vegetarian or Vegan, do you mind living with a family who eats meat? 	o  Yes 	o  No 

6.  Do you want to live in a home with children? (please tick the appropriate box) 
o No Children	o Infants (0-5yrs)	o Children (5-12yrs)	o Teenagers (13-17yrs)

7.   Do you want to live with a family that has pets? (many families have a dog, cat or bird)

Inside House:	o  Yes  o  No	Outside:	o  Yes  o  No

8.  Do you have any special requirements for cultural or religious events?  o  No  o  Yes  (if yes, please explain)

9.  Interests and Hobbies:
o Reading	o  Sports	o  Music	o  Computing
o Travel/sightseeing	o  Cooking	o  Other (please specify) _______________________________

10. Write a paragraph to describe yourself.  Include personal, cultural and/or sporting interests or other specific information that will
assist us in choosing your Homestay family.

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Section C  - Under 18 year old students living with Parents / Family / Friends 

Under the New Zealand Qualifications Authority s Code of Practice, you are required to provide the University with the following information: 

Student s Name: ____________________________	Student ID: _ _ _ _ _ _ _

What type of accommodation are you applying for? (please tick one) then complete the relative section below: 
o Designated Caregiver (Section D)	o Living with Parent/s (Section E)

Section D: Indemnity Document  For Designated Caregiver 

To be completed by the student s parents / legal guardians only 

•   I/we, as the parents/legal guardian* of _________________________________(students name), have chosen for our child to 
	stay with a Designated Caregiver in Hamilton that was not arranged by the University of Waikato. 
•   I/we understand that a Designated Caregiver must be a family member or a close family friend who lives in the Hamilton area. 
•  I/We take full responsibility for the placement and the ongoing welfare of our child for the duration of their stay with the 
	Designated Caregiver. 
•  If the University of Waikato deems the accommodation to be unsuitable, the University retains the right to refuse enrolment to 
	the students until suitable replacement accommodation can be found. 
•   I/we understand that the education provider will visit the home of the designated caregiver prior to enrolment to determine that 
	a safe physical and emotional environment will be provided and establish communication with the caregiver, charge a fee of 
	$200 for the designated caregiver assessment, determine that the accommodation is not a boarding establishment (i.e. does 
	not have 3 or more international students staying in the home), follow the provisions relating to boarding establishment as set 
	out in the Code of Practice if the accommodation designated by the parents is a boarding establishment, meet the student at 
	least twice a year to ensure the accommodation is suitable. 
•   Student is required to stay in homestay provided by the University of Waikato until security checks are completed. 
•   A minimum period of six weeks is required for security checks to be carried out. 

You are required to provide us with the following information about the Designated Caregiver in Hamilton. 
This Caregiver will be visited by the University of Waikato to assure that they meet with our Caregiver regulations. 
Caregiver s Name: ___________________________	Designated Caregiver s Phone Number: ____________________

Caregiver s Address: __________________________	E-mail Address: _______________________________________

**This service carries a fee of $200.00   See Section A 

Signature of Parents / Legal Guardian: ______________________________________________________________________ 
Relationship of Caregiver to student:________________________________________________________________________ 
(Uncle/Aunt/Grandparent/Close family friend   Proof of this relationship may be required) 

I/we understand that the education provider will: 

• 	Visit the home of the designated caregiver prior to enrolment, if possible, to determine that a safe physical and emotional 
environment will be provided and to establish communication with the caregiver. 
•	Charge a fee of NZ$200 for the designated caregiver assessment. (This is over and above the Application Fee of $490).
Please refer to the following link on how to pay: http://www.waikato.ac.nz/study/money/internat-payments.shtml
•	Determine that the accommodation is not a boarding establishment (i.e. does not have 3 or more international students
staying in the home)
•	Follow the provisions relating to boarding establishments as set out in the Code of Practice if the accommodation designated
by the parents is a boarding establishment.
•	Meet the student at least twice a year to ensure the accommodation is suitable.
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Signed: _________________________________________________________________ Date______________________ 
(Must be signed by student s Father, Mother or Legal Guardian only) 

Print Name:________________________________________________________ 
*You may be required to provide proof of your parentage / legal guardianship status. This can be the child s birth 
certificate with the parent s name/s on it, or a legal document stating you have the legal guardianship over this child 
(an agent cannot fill in this section or sign on behalf of a parent). 

Section E: Indemnity Document  For living with a Parent/s 

I, as the parent of ________________________________________ confirm that my child is living here in Hamilton with me. 
(Student s name as it appears on their passport) 

My child will be living with me/us in Hamilton, New Zealand for the duration of their studies. 
If the situation changes, I will inform the International Services Office. 
I take full responsibility for the accommodation and the ongoing welfare of our child for the duration of their stay with me. 
Name of Parent/s:_______________________________________________________________________________ 
Address:_______________________________________________________________________________________ 

Phone:__________________________________ 	Email:_____________________________________________ 

Signed:_____________________________________________________________     Date:_____________________ 
(Must be signed by student s Father, Mother or Legal Guardian only) 

Print Name:____________________________________________________________________________________ 

SECTION F   Homestay Declaration 

o    I have enclosed the appropriate fee and passport sized photographs. 
o    I certify that all response under Health, Dietary and Accommodation requirements are true and correct 
o    In the event of an emergency while in New Zealand, I authorise the University of Waikato to notify my specified Emergency 
	contact 
o    I agree to inform the International Homestay Co-ordinator (prior to my arrival) of any changes to my requested accommodation.  
o I have read this form carefully and fully understand what I am signing. 

Student s Signature: ________________________________________ 	Date: ______________________________ 

NOTE: The University of Waikato has agreed to observe and be bound by the Code of Practice for the Pastoral Care
of International Students published by the New Zealand Qualification Authority  Copies of the Code are available on
request from this institution or from the New Zealand Qualification Authority website at www.nzqa.govt.nz
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